TCAG Administrative Clerk I/II
Visalia, CA Visalia, CA Full-time Full-time $43,208 - $57,924 a year $43,208 - $57,924 a year 5 hours ago 5 hours ago 5 hours ago This recruitment will establish an employment list to fill current and any future vacancies within the Tulare County Association of Governments Department.
The anticipated life of the employment list is six months.
If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the Tulare County Association of Governments Department (TCAG) located in Visalia.
This position will receive a 4% Cost of Living Adjustment effective 7/2/2023.
Level I:
$3,600 - $4,388 Monthly Level II:
$3,960 - $4,827 Monthly Typical Duties Prepares or assists in the preparation of minutes for TCAG and related commissions and committee meetings.
Prepares, distributes, and places legal notices and publications before and after TCAG Board, commissions, and committee meetings.
Reviews, prepares, types, indexes, and files TCAG Board, commission, and committee minutes, resolutions, agreements, contracts, and other documents.
Anticipates the need for reference or presentation materials to be used in meetings or conferences and assembles materials for distribution.
May act as administrative support to one or more boards, commissions, or committees.
Schedules meetings, workshops, or conferences, including arrangement for rooms, equipment and related needs.
Prepares and distributes meeting agendas, attends, and takes minutes of meetings.
Summarizes and types minutes of meetings from electronic recording devices or handwritten notes and distributes minutes as appropriate.
Prepares and disseminates public meeting announcements or notices.
Responsible for the organization, maintenance and disposition of files or records, correspondence, official information, or documents.
Act as receptionist and answer inquiries concerning TCAG actions and procedures by phone, mail, computer or in person.
Interprets county, state and federal information related to TCAG functions, procedures, and programs as appropriate and authorized.
Assists in planning events and coordinating catering, ticket sales, sponsorships, and related items.
Participates during on- and off-site special events, including the coverage for, set up of and dismantling of TCAG booths.
Operates a variety of office-equipment including an office computer, audio-visual equipment, and recorder.
Logs and secures incoming checks and monies.
Verifies check payments to accounts.
Assists in purchasing office supplies, scheduling office equipment maintenance, and computer IT repairs.
Makes travel and lodging arrangements for TCAG staff, including registering staff for conferences.
Processes and distributes incoming and outgoing mail, including large quantity mail-outs.
Assists with implementation of new software, programs, policies, and procedures.
Prepares reports, graphs, charts, spreadsheets, digital media, or various visual aids for presentations to boards, commissions, or the public.
Acts as a liaison for various other county departments, community groups or agencies.
Employment Standards Education:
Equivalent to completion of the twelfth (12th) grade.
Experience:
Level I:
Three (3) years of progressively responsible clerical or administrative support experience, preferably including experience in a public agency providing responsible clerical support for an elected board, appointed commission or committee.
Level II:
One year (1) experience as a TCAG Administrative Clerk I or four (4) years of progressively responsible clerical or administrative support experience, preferably including experience in a public agency providing responsible clerical support for an elected board, appointed commission or committee.
Knowledge of:
Office procedures including filing and indexing.
Receptionist and telephone techniques.
Note taking sufficient to take accurate minutes of meetings.
Basic mathematical computations.
Office and personal computer equipment and software.
Skill/Ability to:
Communicate with people from various educational and socioeconomic backgrounds.
Remain flexible under pressure of meeting deadlines.
Type 45 wpm.
Take dictation sufficient to cover TCAG Board, commission, and committee meetings.
Maintain cooperative working relationships with others.
Work tactfully and courteously with members of boards, commissions, and committee.
License/Certificates:
Possession of, or the ability to obtain an appropriate, valid California driver's license.
Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening.
Additionally, a background investigation may also be conducted.
Some job classes may also require a physical exam.
College Cost Reduction Access Act This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA).
Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible.
For more information you are encouraged to speak with your student loan servicer or visit:
https:
//studentaid.
gov/manage-loans/forgiveness-cancellation/public-service EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 1 The information listed is a general summary of benefits.
These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount:
An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life).
This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance:
A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage.
Dependent coverage is available.
Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).
Retirement:
The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security.
In addition to ordinary retirement benefits, the plan provides disability and death benefits.
Retirement contributions are made by both the County and the employee.
The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave:
12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11
years of service) Limit of 300 hours.
Sick Leave Accrual:
12 days per year with unlimited accumulation, 50 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D:
$10,000; Provided by Standard Insurance Company.
Disability Insurance:
Employees are covered by State Disability Insurance.
The premium is paid by the employee.
Deferred Compensation:
A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https:
//tularecounty.
ca.
gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The anticipated life of the employment list is six months.
If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the Tulare County Association of Governments Department (TCAG) located in Visalia.
This position will receive a 4% Cost of Living Adjustment effective 7/2/2023.
Level I:
$3,600 - $4,388 Monthly Level II:
$3,960 - $4,827 Monthly Typical Duties Prepares or assists in the preparation of minutes for TCAG and related commissions and committee meetings.
Prepares, distributes, and places legal notices and publications before and after TCAG Board, commissions, and committee meetings.
Reviews, prepares, types, indexes, and files TCAG Board, commission, and committee minutes, resolutions, agreements, contracts, and other documents.
Anticipates the need for reference or presentation materials to be used in meetings or conferences and assembles materials for distribution.
May act as administrative support to one or more boards, commissions, or committees.
Schedules meetings, workshops, or conferences, including arrangement for rooms, equipment and related needs.
Prepares and distributes meeting agendas, attends, and takes minutes of meetings.
Summarizes and types minutes of meetings from electronic recording devices or handwritten notes and distributes minutes as appropriate.
Prepares and disseminates public meeting announcements or notices.
Responsible for the organization, maintenance and disposition of files or records, correspondence, official information, or documents.
Act as receptionist and answer inquiries concerning TCAG actions and procedures by phone, mail, computer or in person.
Interprets county, state and federal information related to TCAG functions, procedures, and programs as appropriate and authorized.
Assists in planning events and coordinating catering, ticket sales, sponsorships, and related items.
Participates during on- and off-site special events, including the coverage for, set up of and dismantling of TCAG booths.
Operates a variety of office-equipment including an office computer, audio-visual equipment, and recorder.
Logs and secures incoming checks and monies.
Verifies check payments to accounts.
Assists in purchasing office supplies, scheduling office equipment maintenance, and computer IT repairs.
Makes travel and lodging arrangements for TCAG staff, including registering staff for conferences.
Processes and distributes incoming and outgoing mail, including large quantity mail-outs.
Assists with implementation of new software, programs, policies, and procedures.
Prepares reports, graphs, charts, spreadsheets, digital media, or various visual aids for presentations to boards, commissions, or the public.
Acts as a liaison for various other county departments, community groups or agencies.
Employment Standards Education:
Equivalent to completion of the twelfth (12th) grade.
Experience:
Level I:
Three (3) years of progressively responsible clerical or administrative support experience, preferably including experience in a public agency providing responsible clerical support for an elected board, appointed commission or committee.
Level II:
One year (1) experience as a TCAG Administrative Clerk I or four (4) years of progressively responsible clerical or administrative support experience, preferably including experience in a public agency providing responsible clerical support for an elected board, appointed commission or committee.
Knowledge of:
Office procedures including filing and indexing.
Receptionist and telephone techniques.
Note taking sufficient to take accurate minutes of meetings.
Basic mathematical computations.
Office and personal computer equipment and software.
Skill/Ability to:
Communicate with people from various educational and socioeconomic backgrounds.
Remain flexible under pressure of meeting deadlines.
Type 45 wpm.
Take dictation sufficient to cover TCAG Board, commission, and committee meetings.
Maintain cooperative working relationships with others.
Work tactfully and courteously with members of boards, commissions, and committee.
License/Certificates:
Possession of, or the ability to obtain an appropriate, valid California driver's license.
Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening.
Additionally, a background investigation may also be conducted.
Some job classes may also require a physical exam.
College Cost Reduction Access Act This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA).
Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible.
For more information you are encouraged to speak with your student loan servicer or visit:
https:
//studentaid.
gov/manage-loans/forgiveness-cancellation/public-service EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 1 The information listed is a general summary of benefits.
These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount:
An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life).
This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance:
A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage.
Dependent coverage is available.
Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).
Retirement:
The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security.
In addition to ordinary retirement benefits, the plan provides disability and death benefits.
Retirement contributions are made by both the County and the employee.
The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave:
12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11
years of service) Limit of 300 hours.
Sick Leave Accrual:
12 days per year with unlimited accumulation, 50 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D:
$10,000; Provided by Standard Insurance Company.
Disability Insurance:
Employees are covered by State Disability Insurance.
The premium is paid by the employee.
Deferred Compensation:
A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https:
//tularecounty.
ca.
gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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