ADMINISTRATIVE ANALYST
Visalia, CA Visalia, CA Full-time Full-time $4,991 - $6,274 a month $4,991 - $6,274 a month 17 hours ago 17 hours ago 17 hours ago Description The City of Visalia is recruiting for Administrative Analyst and establishing a list to fill two vacancies, one in Finance and one in Community Development.
Please.
THE DEPARTMENT/DIVISION One position will be assigned to the City's Purchasing Division which is part of the Finance Department.
The department operates under the supervision of the Finance Director and is made up of various divisions including Budget & Analysis, Capital Improvement, Audit, Accounting, Purchasing, Passports, Solid Waste (Call Center & Public Counter), Business Tax, Information Systems, and Affordable Housing.
The City Purchasing Division is responsible for all contracts, bids, proposals, quotes, and purchases.
In addition, staff ensure all Public Contract laws and regulations are being followed.
The other postion will be assigned to the City's Community Development Department.
The department is managed by the Community Development Director and provides for various functions of development and consists of the following services:
Site Plan Review, Planning, Environmental Review, Building Safety, Engineering Development, and Neighborhood Preservation.
The Community Development Department is committed to providing excellent customer service to the development community by providing one-stop shopping counter services to fast-track the permitting process whenever possible.
Examples of Duties THE POSITION Some of the primary responsibilities include:
Performs research, statistical analysis and impact studies on administrative, fiscal and operations issues and laws.
Responds to inquiries and requests for information.
Assists in tracking fiscal budget for the department to include various funds and monitor funding levels.
Assists in performing grant functions related to post award including budget and expense analysis, periodic invoicing, financial reporting, reconciliations, and grant closeout procedures as required by grant funding agency or contract.
Provides staff support to Department Head, City Commissions, Board and Committees, including agenda preparation, reports, and related duties.
Assists in the coordination and administration of a departmental program.
Provides operations assistance to Department or Division Head as part of special assignments.
Analyzes and reports on the budget status of various projects.
Develops, maintains and analyzes project and program status/tracking systems to monitor progress, efficiency, and cost effectiveness.
Operates various computer applications to compile and analyze information.
Assists in budget preparation, analysis and administration.
Coordinates Department activities with commissions, committees, other City departments and divisions, City Attorney and outside agencies.
Performs specialize departmental duties as assigned.
Qualifications / Requirements IDEAL CANDIDATE The ideal candidate for this position will be a self-managing, detail oriented individual, who likes to stay busy.
They will possess strong analytical skills, previous experience in writing and interpreting contracts and accounting knowledge or a related field is desirable, but not required.
The ability to research, interpret, and implement State and Federal regulations is a key requirement for this position.
Managing and prioritizing projects and deadlines are essential.
The candidate should enjoy working with vendors and maintain a cooperative working environment with coworkers throughout the City.
The successful candidate will organize and speak at vendor meetings, answer questions on materials presented, and follow up with vendors.
Candidate will also have strong written and oral communication skills.
DESIRED QUALIFICATIONS One year responsible administrative and/or financial experience.
Experience in purchasing or procurement is desirable.
Equivalent to graduation with an Associate's degree from an accredited college or university with major work in public or business administration, finance or a closely related field.
Possession of or ability to obtain a California Driver's License by time of appointment.
Additional Information SELECTION PROCESS Application and supplemental materials will be evaluated and applicants who appear to be most qualified will be invited to participate in a job related interview and/or examination process.
Successful candidates may be required to pass a background, physical examination, and/or drug screen.
COMPENSATION AND BENEFITS The City of Visalia offers a competitive total compensation package that includes:
Monthly Salary:
$4,991 - $6,274 CalPERS retirement program Health, Dental and Vision Insurance Onsite City Health and Wellness Clinic (no out of pocket expenses) Paid Holidays, Vacation, Sick Leave and much more Review the Benefits tab for more information.
EXPERIENCE VISALIA.
ENHANCE YOUR LIFE.
If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes.
With a population of over 141,000, Visalia offers small town charm with metropolitan amenities.
Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments.
As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers.
Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living.
The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities.
Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less.
Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index.
Our strong sense of community and social well-being keeps Visalians happy, healthy and moving forward.
Come discover all Visalia has to offer! The City of Visalia is an Equal Opportunity Employer.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provision contained in the announcement may be modified or revoked without notice.
Employee Benefits & Employment Information Bargaining Unit:
Employees in this class are represented by Miscellaneous Supervisors and Managers (Group E bargaining unit).
This bargaining unit may establish and collect dues for their members' independent from the City of Visalia.
Those that elect to join may be required to pay dues per the provisions in the MOU.
Salary Policies:
The salary range for the job is stated on the job announcement.
Candidates are normally hired at the minimum of the salary range.
Merit increases are given based upon employee work performance, up to a maximum of 5% per fiscal year.
Bilingual pay of $75 per month, pro-rated per pay period, is available to those who are eligible and qualify.
Eligible classifications receive a uniform allowance of $800 annually, pro-rated per pay period, for maintenance and care of department required uniforms or attire.
Holidays:
Regular full-time City employees receive 11 paid holidays and one floating holiday per year.
Vacation:
Regular full-time employees earn 10 days per year.
After 2 years, employees are eligible for 11 days; after 4 years, 14 days; after 9 years, 17 days; and after 16 years, 20 days of vacation per year.
Employees are eligible for vacation usage after six (6) months of service.
Employees hired from another governmental agency may be entitled to receive years-of service credit for their vacation accrual rate for such previous employment and applies only to the government agency the employee was employed with immediately prior to employment with the City of Visalia.
Sick Leave:
Regular full-time employees earn 96 hours of sick leave per year.
Employees are eligible for sick leave usage after three (3) months of service.
Annual Sick Leave Buy Back:
After accumulating 480 hours, the City will automatically cash out all sick leave hours over 480 hours at 40% of the employee's pay rate.
Administrative Leave:
Employees classified as FLSA exempt (not eligible for overtime pay) currently receive 56 hours of administrative leave per calendar year, credited in January.
Any unused administrative leave hours are automatically paid out on the first paycheck in December.
Health Insurance:
The City provides employee health insurance which includes medical, dental, and vision care.
Employee contribution rates are determined by employee's bargaining unit and plan selected.
Health benefits are also available for an employee's dependents for an additional contribution rate.
Eligibility for health insurance benefits begins on the first of the month after the date of hire.
Contribution rates are reviewed for adjustment annually.
Life Insurance:
The City pays the premium for a life insurance and accidental death or dismemberment policy of $30,000.
A supplemental life insurance policy may be purchased and paid through payroll deduction.
Eligibility for life insurance benefits begins on the first of the month after the date of hire.
Retirement:
The City of Visalia is a member of the California Public Employees Retirement System (CalPERS).
New employees are covered under the 2% at 62 plan.
Employees with previous PERS qualifying service (Classic employees) may fall under the 2% at 60 plan.
Each pay period, the employee pays an employee contribution at the CalPERS established rate.
The City pays an employer contribution towards the retirement benefit and employees are responsible for contributing 4% of the employer contribution in addition to the required employee contribution.
Social Security/FICA:
City employees are not subject to regular Social Security (FICA) deductions.
However, Federal law requires that the Medicare portion of the FICA is deducted.
Section 125:
The City offers a voluntary Section 125 program whereby tax free contributions are put into a trust account and are available for withdrawal with documentation of an unreimbursed healthcare or dependent care expense (i.
e.
premium, dependent care, medical care).
Long Term Disability:
Regular full-time City employees are eligible for disability insurance (up to 2/3 of their salary) in the event they are disabled for more than ninety (90) days.
LTD premium cost is paid by the employee.
Worker's Compensation:
Full-time and hourly employees who sustain an occupational injury or contract occupational illnesses receive standard Worker's Compensation benefits as prescribed by law.
Other
Benefits:
The City also offers additional benefits such as an employee assistance program (EAP), a pre-tax deferred compensation plan, and education assistance up to $2,500 per fiscal year.
As a potential applicant, you are about to participate in a series of events collectively called the employment process.
Because the goal of the employment process is to obtain the most qualified candidates to fill City positions, examinations are administered to qualified applicants.
These examinations are conducted in a variety of ways (written, oral, practical, and/or performance), yet they share a common purpose - to test applicants based upon the knowledge, skills and abilities required to perform the duties and responsibilities of the job.
The employment process occurs in several stages which are described below:
Application:
Perspective employees must submit a City of Visalia application and other documents required as outlined in the announcement by the closing time specified on the final filing date.
Final filing dates and times are listed on the front of each announcement.
Separate original applications must be submitted for each recruitment/position applied for.
Examination:
Applicants will be evaluated and applicants who clearly appear to be more qualified in terms of knowledge, skills, and abilities will be invited to take an examination or combination of examinations.
Written, practical, oral, and/or performance examination scores, or a pre-determined combined examination score, will determine standing on the eligible list.
Exam Accommodations:
If you are most qualified for the job, but need reasonable accommodations to take the exam, contact the Human Resources Division at least five (5) days prior to the exam.
We want to work with you to design a fair and effective means by which you can demonstrate your ability to perform the essential functions of this job.
Be prepared to furnish proof of the need for accommodation.
Such proof should normally be a signed statement on letterhead by a professional who is qualified to make a diagnosis.
Eligible lists:
Eligible lists contain names, in descending order of score, of applicants who have obtained passing scores.
Eligible lists are maintained for no less than six (6) months and no more than one year unless otherwise determined by Human Resources.
The City retains the authority to reestablish an eligible list for a specific job opening when deemed necessary.
Separate eligible lists are established for each recruitment.
Selection:
A departmental interview is conducted with the top candidates from the eligible list.
The number of candidates interviewed depends on the number of vacancies.
Background Review:
Depending on the position, prospective employees will be subject to clearing a background investigation which may include, but is not limited to, a reference check, credit check, criminal history review, social security verification, DMV record check, polygraph, and psychological evaluation.
Post Offer Medical Examination:
Prior to starting work, all prospective employees are required to take a drug/alcohol screening administered by the City's medical provider and/or pass a medical examination.
Candidates are cautioned not to quit or give notice to present employers until the medical examination has been completed and passed.
Probationary Period:
Employees appointed to a new position through an open or promotional process are required to serve a twelve (12) month probationary period in their newly appointed position.
An employee maybe terminated without recourse for any reason and at any time during the probationary period.
Immigration Law:
Prior to employment, applicants will be required to provide proof of U.
S.
citizenship, alien registration or authorization to work in the United States at time of appointment, and complete an I-9 form.
Failure to do so within three (3) days from date of hire may be cause for termination.
Once hired, failure to maintain authorization to work in the United States may be cause for termination of employment.
Driver's License:
Some City positions may require possession of a valid California Driver's License.
Employees may also be required to submit a DMV printout with proof of automobile insurance and use their automobile in the course of employment as some positions may require the use of your vehicle on the job.
Additionally, employees may be required to drive City vehicles or equipment.
Non-Smoking Policy:
A non-smoking ordinance adopted by the City, provides a smoke free environment.
Drug-Free Workplace:
The City is a drug-fee workplace and has adopted a comprehensive substance abuse policy.
Discrimination and Harassment Policy:
A zero tolerance discrimination and harassment policy adopted by the City provides employees and volunteers with a professional work environment in which they are not exposed to harassment and illegal discrimination of any kind.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provisions contained in the announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Please.
THE DEPARTMENT/DIVISION One position will be assigned to the City's Purchasing Division which is part of the Finance Department.
The department operates under the supervision of the Finance Director and is made up of various divisions including Budget & Analysis, Capital Improvement, Audit, Accounting, Purchasing, Passports, Solid Waste (Call Center & Public Counter), Business Tax, Information Systems, and Affordable Housing.
The City Purchasing Division is responsible for all contracts, bids, proposals, quotes, and purchases.
In addition, staff ensure all Public Contract laws and regulations are being followed.
The other postion will be assigned to the City's Community Development Department.
The department is managed by the Community Development Director and provides for various functions of development and consists of the following services:
Site Plan Review, Planning, Environmental Review, Building Safety, Engineering Development, and Neighborhood Preservation.
The Community Development Department is committed to providing excellent customer service to the development community by providing one-stop shopping counter services to fast-track the permitting process whenever possible.
Examples of Duties THE POSITION Some of the primary responsibilities include:
Performs research, statistical analysis and impact studies on administrative, fiscal and operations issues and laws.
Responds to inquiries and requests for information.
Assists in tracking fiscal budget for the department to include various funds and monitor funding levels.
Assists in performing grant functions related to post award including budget and expense analysis, periodic invoicing, financial reporting, reconciliations, and grant closeout procedures as required by grant funding agency or contract.
Provides staff support to Department Head, City Commissions, Board and Committees, including agenda preparation, reports, and related duties.
Assists in the coordination and administration of a departmental program.
Provides operations assistance to Department or Division Head as part of special assignments.
Analyzes and reports on the budget status of various projects.
Develops, maintains and analyzes project and program status/tracking systems to monitor progress, efficiency, and cost effectiveness.
Operates various computer applications to compile and analyze information.
Assists in budget preparation, analysis and administration.
Coordinates Department activities with commissions, committees, other City departments and divisions, City Attorney and outside agencies.
Performs specialize departmental duties as assigned.
Qualifications / Requirements IDEAL CANDIDATE The ideal candidate for this position will be a self-managing, detail oriented individual, who likes to stay busy.
They will possess strong analytical skills, previous experience in writing and interpreting contracts and accounting knowledge or a related field is desirable, but not required.
The ability to research, interpret, and implement State and Federal regulations is a key requirement for this position.
Managing and prioritizing projects and deadlines are essential.
The candidate should enjoy working with vendors and maintain a cooperative working environment with coworkers throughout the City.
The successful candidate will organize and speak at vendor meetings, answer questions on materials presented, and follow up with vendors.
Candidate will also have strong written and oral communication skills.
DESIRED QUALIFICATIONS One year responsible administrative and/or financial experience.
Experience in purchasing or procurement is desirable.
Equivalent to graduation with an Associate's degree from an accredited college or university with major work in public or business administration, finance or a closely related field.
Possession of or ability to obtain a California Driver's License by time of appointment.
Additional Information SELECTION PROCESS Application and supplemental materials will be evaluated and applicants who appear to be most qualified will be invited to participate in a job related interview and/or examination process.
Successful candidates may be required to pass a background, physical examination, and/or drug screen.
COMPENSATION AND BENEFITS The City of Visalia offers a competitive total compensation package that includes:
Monthly Salary:
$4,991 - $6,274 CalPERS retirement program Health, Dental and Vision Insurance Onsite City Health and Wellness Clinic (no out of pocket expenses) Paid Holidays, Vacation, Sick Leave and much more Review the Benefits tab for more information.
EXPERIENCE VISALIA.
ENHANCE YOUR LIFE.
If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes.
With a population of over 141,000, Visalia offers small town charm with metropolitan amenities.
Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments.
As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers.
Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living.
The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities.
Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less.
Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index.
Our strong sense of community and social well-being keeps Visalians happy, healthy and moving forward.
Come discover all Visalia has to offer! The City of Visalia is an Equal Opportunity Employer.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provision contained in the announcement may be modified or revoked without notice.
Employee Benefits & Employment Information Bargaining Unit:
Employees in this class are represented by Miscellaneous Supervisors and Managers (Group E bargaining unit).
This bargaining unit may establish and collect dues for their members' independent from the City of Visalia.
Those that elect to join may be required to pay dues per the provisions in the MOU.
Salary Policies:
The salary range for the job is stated on the job announcement.
Candidates are normally hired at the minimum of the salary range.
Merit increases are given based upon employee work performance, up to a maximum of 5% per fiscal year.
Bilingual pay of $75 per month, pro-rated per pay period, is available to those who are eligible and qualify.
Eligible classifications receive a uniform allowance of $800 annually, pro-rated per pay period, for maintenance and care of department required uniforms or attire.
Holidays:
Regular full-time City employees receive 11 paid holidays and one floating holiday per year.
Vacation:
Regular full-time employees earn 10 days per year.
After 2 years, employees are eligible for 11 days; after 4 years, 14 days; after 9 years, 17 days; and after 16 years, 20 days of vacation per year.
Employees are eligible for vacation usage after six (6) months of service.
Employees hired from another governmental agency may be entitled to receive years-of service credit for their vacation accrual rate for such previous employment and applies only to the government agency the employee was employed with immediately prior to employment with the City of Visalia.
Sick Leave:
Regular full-time employees earn 96 hours of sick leave per year.
Employees are eligible for sick leave usage after three (3) months of service.
Annual Sick Leave Buy Back:
After accumulating 480 hours, the City will automatically cash out all sick leave hours over 480 hours at 40% of the employee's pay rate.
Administrative Leave:
Employees classified as FLSA exempt (not eligible for overtime pay) currently receive 56 hours of administrative leave per calendar year, credited in January.
Any unused administrative leave hours are automatically paid out on the first paycheck in December.
Health Insurance:
The City provides employee health insurance which includes medical, dental, and vision care.
Employee contribution rates are determined by employee's bargaining unit and plan selected.
Health benefits are also available for an employee's dependents for an additional contribution rate.
Eligibility for health insurance benefits begins on the first of the month after the date of hire.
Contribution rates are reviewed for adjustment annually.
Life Insurance:
The City pays the premium for a life insurance and accidental death or dismemberment policy of $30,000.
A supplemental life insurance policy may be purchased and paid through payroll deduction.
Eligibility for life insurance benefits begins on the first of the month after the date of hire.
Retirement:
The City of Visalia is a member of the California Public Employees Retirement System (CalPERS).
New employees are covered under the 2% at 62 plan.
Employees with previous PERS qualifying service (Classic employees) may fall under the 2% at 60 plan.
Each pay period, the employee pays an employee contribution at the CalPERS established rate.
The City pays an employer contribution towards the retirement benefit and employees are responsible for contributing 4% of the employer contribution in addition to the required employee contribution.
Social Security/FICA:
City employees are not subject to regular Social Security (FICA) deductions.
However, Federal law requires that the Medicare portion of the FICA is deducted.
Section 125:
The City offers a voluntary Section 125 program whereby tax free contributions are put into a trust account and are available for withdrawal with documentation of an unreimbursed healthcare or dependent care expense (i.
e.
premium, dependent care, medical care).
Long Term Disability:
Regular full-time City employees are eligible for disability insurance (up to 2/3 of their salary) in the event they are disabled for more than ninety (90) days.
LTD premium cost is paid by the employee.
Worker's Compensation:
Full-time and hourly employees who sustain an occupational injury or contract occupational illnesses receive standard Worker's Compensation benefits as prescribed by law.
Other
Benefits:
The City also offers additional benefits such as an employee assistance program (EAP), a pre-tax deferred compensation plan, and education assistance up to $2,500 per fiscal year.
As a potential applicant, you are about to participate in a series of events collectively called the employment process.
Because the goal of the employment process is to obtain the most qualified candidates to fill City positions, examinations are administered to qualified applicants.
These examinations are conducted in a variety of ways (written, oral, practical, and/or performance), yet they share a common purpose - to test applicants based upon the knowledge, skills and abilities required to perform the duties and responsibilities of the job.
The employment process occurs in several stages which are described below:
Application:
Perspective employees must submit a City of Visalia application and other documents required as outlined in the announcement by the closing time specified on the final filing date.
Final filing dates and times are listed on the front of each announcement.
Separate original applications must be submitted for each recruitment/position applied for.
Examination:
Applicants will be evaluated and applicants who clearly appear to be more qualified in terms of knowledge, skills, and abilities will be invited to take an examination or combination of examinations.
Written, practical, oral, and/or performance examination scores, or a pre-determined combined examination score, will determine standing on the eligible list.
Exam Accommodations:
If you are most qualified for the job, but need reasonable accommodations to take the exam, contact the Human Resources Division at least five (5) days prior to the exam.
We want to work with you to design a fair and effective means by which you can demonstrate your ability to perform the essential functions of this job.
Be prepared to furnish proof of the need for accommodation.
Such proof should normally be a signed statement on letterhead by a professional who is qualified to make a diagnosis.
Eligible lists:
Eligible lists contain names, in descending order of score, of applicants who have obtained passing scores.
Eligible lists are maintained for no less than six (6) months and no more than one year unless otherwise determined by Human Resources.
The City retains the authority to reestablish an eligible list for a specific job opening when deemed necessary.
Separate eligible lists are established for each recruitment.
Selection:
A departmental interview is conducted with the top candidates from the eligible list.
The number of candidates interviewed depends on the number of vacancies.
Background Review:
Depending on the position, prospective employees will be subject to clearing a background investigation which may include, but is not limited to, a reference check, credit check, criminal history review, social security verification, DMV record check, polygraph, and psychological evaluation.
Post Offer Medical Examination:
Prior to starting work, all prospective employees are required to take a drug/alcohol screening administered by the City's medical provider and/or pass a medical examination.
Candidates are cautioned not to quit or give notice to present employers until the medical examination has been completed and passed.
Probationary Period:
Employees appointed to a new position through an open or promotional process are required to serve a twelve (12) month probationary period in their newly appointed position.
An employee maybe terminated without recourse for any reason and at any time during the probationary period.
Immigration Law:
Prior to employment, applicants will be required to provide proof of U.
S.
citizenship, alien registration or authorization to work in the United States at time of appointment, and complete an I-9 form.
Failure to do so within three (3) days from date of hire may be cause for termination.
Once hired, failure to maintain authorization to work in the United States may be cause for termination of employment.
Driver's License:
Some City positions may require possession of a valid California Driver's License.
Employees may also be required to submit a DMV printout with proof of automobile insurance and use their automobile in the course of employment as some positions may require the use of your vehicle on the job.
Additionally, employees may be required to drive City vehicles or equipment.
Non-Smoking Policy:
A non-smoking ordinance adopted by the City, provides a smoke free environment.
Drug-Free Workplace:
The City is a drug-fee workplace and has adopted a comprehensive substance abuse policy.
Discrimination and Harassment Policy:
A zero tolerance discrimination and harassment policy adopted by the City provides employees and volunteers with a professional work environment in which they are not exposed to harassment and illegal discrimination of any kind.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provisions contained in the announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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