ADMINISTRATIVE ANALYST
Visalia, CA Visalia, CA Full-time Full-time $59,890 - $75,291 a year $59,890 - $75,291 a year 1 day ago 1 day ago 1 day ago Class Title ADMINISTRATIVE ANALYST Class Code 30020 Salary $59,890.
08 - $75,291.
48 Annually Description JOB TITLE:
Administrative Analyst BASIC FUNCTION:
Under direction, performs a variety of professional, technical, analytical, and administrative duties in providing highly responsible staff assistance to a City Department or Division Head.
Performs related responsibilities as required.
DISTINGUISHING CHARACTERISTICS:
Positions in this class perform a variety of duties with only occasional instruction or assistance.
Incumbents are expected to assist in program administration and/or assist in budget preparation and administration.
Specific duties of positions in this class may vary from each other depending upon the assigned department.
This class differs from Senior Administrative Analyst in that incumbents are not responsible for independently performing various departmental functions and conducting various studies and/or projects.
Examples of Duties KEY
Responsibilities:
Performs research, statistical analysis and impact studies on administrative, fiscal and operations issues and laws.
Responds to inquiries and requests for information.
Assists in tracking fiscal budget for the department to include various funds and monitor funding levels.
Assists in performing grant functions related to post award including budget and expense analysis, periodic invoicing, financial reporting, reconciliations, and grant closeout procedures as required by grant funding agency or contract.
Provides staff support to Department Head, City Commissions, Board and Committees, including agenda preparation, reports, and related duties.
Assists in the coordination and administration of a departmental program.
Provides operations assistance to Department or Division Head as part of special assignments.
Analyzes and reports on the budget status of various projects.
Develops, maintains and analyzes project and program status/tracking systems to monitor progress, efficiency, and cost effectiveness.
Operates various computer applications to compile and analyze information.
Assists in budget preparation, analysis and administration.
Coordinates Department activities with commissions, committees, other City departments and divisions, City Attorney and outside agencies.
Performs specialize departmental duties as assigned.
Performs related duties as required.
REPORTING RELATIONSHIPS:
This position reports to a Department Head or Division Manager and may supervise, as assigned.
Qualifications / Requirements DESIRABLE
Qualifications:
Knowledge of:
Municipal government functions specifically related to project assignments.
Principles and practice of organization and public administration.
Municipal budget preparation and analysis.
Accounting principles, procedures, and journal entry preparation.
Applicable Federal, State and local laws, rules and regulations regarding local government operations.
Principles of supervision, training and performance evaluation.
Applicable Federal, State and local laws, rules and regulations regarding operation of assigned department or division.
Modern office methods including keyboard skills.
Computer usage and applications.
Skill in:
Research, planning and statistical methods.
Preparation of organizational and procedural studies and preparation of comprehensive reports.
Ability to:
Communicate effectively in written and oral form.
Properly interpret and make recommendations in accordance with laws, regulations and policies.
Supervise, train and evaluate assigned staff.
Develop and maintain effective working relationships with City employees, members of other agencies and the general public.
Operate office equipment including computers and calculators.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide the required knowledge, skill and ability is qualifying.
A typical way to obtain knowledge, skill and ability would be:
One year responsible administrative and/or financial experience.
Equivalent to Graduation with an Associate's degree from an accredited college or university with major work in public or business administration, finance or a closely related field.
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a California Driver's License may be required by some positions.
Specialized training and/or experience may be required for some positions based on the specific duties, knowledge and skills required for the position.
Additional Information PHYSICAL STANDARDS:
Positions in this class are typically situated in a standard office environment resulting in little exposure to the weather and requiring no unusual physical abilities.
The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skills required.
FLSA:
Non-Exempt The provisions of this announcement do not constitute an expressed or implied contract.
Any provision contained in the announcement may be modified or revoked without notice.
Employee Benefits & Employment Information Bargaining Unit:
Employees in this class are represented by Miscellaneous Supervisors and Managers (Group E bargaining unit).
This bargaining unit may establish and collect dues for their members' independent from the City of Visalia.
Those that elect to join may be required to pay dues per the provisions in the MOU.
Salary Policies:
The salary range for the job is stated on the job announcement.
Candidates are normally hired at the minimum of the salary range.
Merit increases are given based upon employee work performance, up to a maximum of 5% per fiscal year.
Bilingual pay of $75 per month, pro-rated per pay period, is available to those who are eligible and qualify.
Eligible classifications receive a uniform allowance of $800 annually, pro-rated per pay period, for maintenance and care of department required uniforms or attire.
Holidays:
Regular full-time City employees receive 11 paid holidays and one floating holiday per year.
Vacation:
Regular full-time employees earn 10 days per year.
After 2 years, employees are eligible for 11 days; after 4 years, 14 days; after 9 years, 17 days; and after 16 years, 20 days of vacation per year.
Employees are eligible for vacation usage after six (6) months of service.
Employees hired from another governmental agency may be entitled to receive years-of service credit for their vacation accrual rate for such previous employment and applies only to the government agency the employee was employed with immediately prior to employment with the City of Visalia.
Sick Leave:
Regular full-time employees earn 96 hours of sick leave per year.
Employees are eligible for sick leave usage after three (3) months of service.
Annual Sick Leave Buy Back:
After accumulating 480 hours, the City will automatically cash out all sick leave hours over 480 hours at 40% of the employee's pay rate.
Administrative Leave:
Employees classified as FLSA exempt (not eligible for overtime pay) currently receive 56 hours of administrative leave per calendar year, credited in January.
Any unused administrative leave hours are automatically paid out on the first paycheck in December.
Health Insurance:
The City provides employee health insurance which includes medical, dental, and vision care.
Employee contribution rates are determined by employee's bargaining unit and plan selected.
Health benefits are also available for an employee's dependents for an additional contribution rate.
Eligibility for health insurance benefits begins on the first of the month after the date of hire.
Contribution rates are reviewed for adjustment annually.
Life Insurance:
The City pays the premium for a life insurance and accidental death or dismemberment policy of $30,000.
A supplemental life insurance policy may be purchased and paid through payroll deduction.
Eligibility for life insurance benefits begins on the first of the month after the date of hire.
Retirement:
The City of Visalia is a member of the California Public Employees Retirement System (CalPERS).
New employees are covered under the 2% at 62 plan.
Employees with previous PERS qualifying service (Classic employees) may fall under the 2% at 60 plan.
Each pay period, the employee pays an employee contribution at the CalPERS established rate.
The City pays an employer contribution towards the retirement benefit and employees are responsible for contributing 4% of the employer contribution in addition to the required employee contribution.
Social Security/FICA:
City employees are not subject to regular Social Security (FICA) deductions.
However, Federal law requires that the Medicare portion of the FICA is deducted.
Section 125:
The City offers a voluntary Section 125 program whereby tax free contributions are put into a trust account and are available for withdrawal with documentation of an unreimbursed healthcare or dependent care expense (i.
e.
premium, dependent care, medical care).
Long Term Disability:
Regular full-time City employees are eligible for disability insurance (up to 2/3 of their salary) in the event they are disabled for more than ninety (90) days.
LTD premium cost is paid by the employee.
Worker's Compensation:
Full-time and hourly employees who sustain an occupational injury or contract occupational illnesses receive standard Worker's Compensation benefits as prescribed by law.
Other
Benefits:
The City also offers additional benefits such as an employee assistance program (EAP), a pre-tax deferred compensation plan, and education assistance up to $2,500 per fiscal year.
As a potential applicant, you are about to participate in a series of events collectively called the employment process.
Because the goal of the employment process is to obtain the most qualified candidates to fill City positions, examinations are administered to qualified applicants.
These examinations are conducted in a variety of ways (written, oral, practical, and/or performance), yet they share a common purpose - to test applicants based upon the knowledge, skills and abilities required to perform the duties and responsibilities of the job.
The employment process occurs in several stages which are described below:
Application:
Perspective employees must submit a City of Visalia application and other documents required as outlined in the announcement by the closing time specified on the final filing date.
Final filing dates and times are listed on the front of each announcement.
Separate original applications must be submitted for each recruitment/position applied for.
Examination:
Applicants will be evaluated and applicants who clearly appear to be more qualified in terms of knowledge, skills, and abilities will be invited to take an examination or combination of examinations.
Written, practical, oral, and/or performance examination scores, or a pre-determined combined examination score, will determine standing on the eligible list.
Exam Accommodations:
If you are most qualified for the job, but need reasonable accommodations to take the exam, contact the Human Resources Division at least five (5) days prior to the exam.
We want to work with you to design a fair and effective means by which you can demonstrate your ability to perform the essential functions of this job.
Be prepared to furnish proof of the need for accommodation.
Such proof should normally be a signed statement on letterhead by a professional who is qualified to make a diagnosis.
Eligible lists:
Eligible lists contain names, in descending order of score, of applicants who have obtained passing scores.
Eligible lists are maintained for no less than six (6) months and no more than one year unless otherwise determined by Human Resources.
The City retains the authority to reestablish an eligible list for a specific job opening when deemed necessary.
Separate eligible lists are established for each recruitment.
Selection:
A departmental interview is conducted with the top candidates from the eligible list.
The number of candidates interviewed depends on the number of vacancies.
Background Review:
Depending on the position, prospective employees will be subject to clearing a background investigation which may include, but is not limited to, a reference check, credit check, criminal history review, social security verification, DMV record check, polygraph, and psychological evaluation.
Post Offer Medical Examination:
Prior to starting work, all prospective employees are required to take a drug/alcohol screening administered by the City's medical provider and/or pass a medical examination.
Candidates are cautioned not to quit or give notice to present employers until the medical examination has been completed and passed.
Probationary Period:
Employees appointed to a new position through an open or promotional process are required to serve a twelve (12) month probationary period in their newly appointed position.
An employee maybe terminated without recourse for any reason and at any time during the probationary period.
Immigration Law:
Prior to employment, applicants will be required to provide proof of U.
S.
citizenship, alien registration or authorization to work in the United States at time of appointment, and complete an I-9 form.
Failure to do so within three (3) days from date of hire may be cause for termination.
Once hired, failure to maintain authorization to work in the United States may be cause for termination of employment.
Driver's License:
Some City positions may require possession of a valid California Driver's License.
Employees may also be required to submit a DMV printout with proof of automobile insurance and use their automobile in the course of employment as some positions may require the use of your vehicle on the job.
Additionally, employees may be required to drive City vehicles or equipment.
Non-Smoking Policy:
A non-smoking ordinance adopted by the City, provides a smoke free environment.
Drug-Free Workplace:
The City is a drug-fee workplace and has adopted a comprehensive substance abuse policy.
Discrimination and Harassment Policy:
A zero tolerance discrimination and harassment policy adopted by the City provides employees and volunteers with a professional work environment in which they are not exposed to harassment and illegal discrimination of any kind.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provisions contained in the announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
08 - $75,291.
48 Annually Description JOB TITLE:
Administrative Analyst BASIC FUNCTION:
Under direction, performs a variety of professional, technical, analytical, and administrative duties in providing highly responsible staff assistance to a City Department or Division Head.
Performs related responsibilities as required.
DISTINGUISHING CHARACTERISTICS:
Positions in this class perform a variety of duties with only occasional instruction or assistance.
Incumbents are expected to assist in program administration and/or assist in budget preparation and administration.
Specific duties of positions in this class may vary from each other depending upon the assigned department.
This class differs from Senior Administrative Analyst in that incumbents are not responsible for independently performing various departmental functions and conducting various studies and/or projects.
Examples of Duties KEY
Responsibilities:
Performs research, statistical analysis and impact studies on administrative, fiscal and operations issues and laws.
Responds to inquiries and requests for information.
Assists in tracking fiscal budget for the department to include various funds and monitor funding levels.
Assists in performing grant functions related to post award including budget and expense analysis, periodic invoicing, financial reporting, reconciliations, and grant closeout procedures as required by grant funding agency or contract.
Provides staff support to Department Head, City Commissions, Board and Committees, including agenda preparation, reports, and related duties.
Assists in the coordination and administration of a departmental program.
Provides operations assistance to Department or Division Head as part of special assignments.
Analyzes and reports on the budget status of various projects.
Develops, maintains and analyzes project and program status/tracking systems to monitor progress, efficiency, and cost effectiveness.
Operates various computer applications to compile and analyze information.
Assists in budget preparation, analysis and administration.
Coordinates Department activities with commissions, committees, other City departments and divisions, City Attorney and outside agencies.
Performs specialize departmental duties as assigned.
Performs related duties as required.
REPORTING RELATIONSHIPS:
This position reports to a Department Head or Division Manager and may supervise, as assigned.
Qualifications / Requirements DESIRABLE
Qualifications:
Knowledge of:
Municipal government functions specifically related to project assignments.
Principles and practice of organization and public administration.
Municipal budget preparation and analysis.
Accounting principles, procedures, and journal entry preparation.
Applicable Federal, State and local laws, rules and regulations regarding local government operations.
Principles of supervision, training and performance evaluation.
Applicable Federal, State and local laws, rules and regulations regarding operation of assigned department or division.
Modern office methods including keyboard skills.
Computer usage and applications.
Skill in:
Research, planning and statistical methods.
Preparation of organizational and procedural studies and preparation of comprehensive reports.
Ability to:
Communicate effectively in written and oral form.
Properly interpret and make recommendations in accordance with laws, regulations and policies.
Supervise, train and evaluate assigned staff.
Develop and maintain effective working relationships with City employees, members of other agencies and the general public.
Operate office equipment including computers and calculators.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide the required knowledge, skill and ability is qualifying.
A typical way to obtain knowledge, skill and ability would be:
One year responsible administrative and/or financial experience.
Equivalent to Graduation with an Associate's degree from an accredited college or university with major work in public or business administration, finance or a closely related field.
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a California Driver's License may be required by some positions.
Specialized training and/or experience may be required for some positions based on the specific duties, knowledge and skills required for the position.
Additional Information PHYSICAL STANDARDS:
Positions in this class are typically situated in a standard office environment resulting in little exposure to the weather and requiring no unusual physical abilities.
The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skills required.
FLSA:
Non-Exempt The provisions of this announcement do not constitute an expressed or implied contract.
Any provision contained in the announcement may be modified or revoked without notice.
Employee Benefits & Employment Information Bargaining Unit:
Employees in this class are represented by Miscellaneous Supervisors and Managers (Group E bargaining unit).
This bargaining unit may establish and collect dues for their members' independent from the City of Visalia.
Those that elect to join may be required to pay dues per the provisions in the MOU.
Salary Policies:
The salary range for the job is stated on the job announcement.
Candidates are normally hired at the minimum of the salary range.
Merit increases are given based upon employee work performance, up to a maximum of 5% per fiscal year.
Bilingual pay of $75 per month, pro-rated per pay period, is available to those who are eligible and qualify.
Eligible classifications receive a uniform allowance of $800 annually, pro-rated per pay period, for maintenance and care of department required uniforms or attire.
Holidays:
Regular full-time City employees receive 11 paid holidays and one floating holiday per year.
Vacation:
Regular full-time employees earn 10 days per year.
After 2 years, employees are eligible for 11 days; after 4 years, 14 days; after 9 years, 17 days; and after 16 years, 20 days of vacation per year.
Employees are eligible for vacation usage after six (6) months of service.
Employees hired from another governmental agency may be entitled to receive years-of service credit for their vacation accrual rate for such previous employment and applies only to the government agency the employee was employed with immediately prior to employment with the City of Visalia.
Sick Leave:
Regular full-time employees earn 96 hours of sick leave per year.
Employees are eligible for sick leave usage after three (3) months of service.
Annual Sick Leave Buy Back:
After accumulating 480 hours, the City will automatically cash out all sick leave hours over 480 hours at 40% of the employee's pay rate.
Administrative Leave:
Employees classified as FLSA exempt (not eligible for overtime pay) currently receive 56 hours of administrative leave per calendar year, credited in January.
Any unused administrative leave hours are automatically paid out on the first paycheck in December.
Health Insurance:
The City provides employee health insurance which includes medical, dental, and vision care.
Employee contribution rates are determined by employee's bargaining unit and plan selected.
Health benefits are also available for an employee's dependents for an additional contribution rate.
Eligibility for health insurance benefits begins on the first of the month after the date of hire.
Contribution rates are reviewed for adjustment annually.
Life Insurance:
The City pays the premium for a life insurance and accidental death or dismemberment policy of $30,000.
A supplemental life insurance policy may be purchased and paid through payroll deduction.
Eligibility for life insurance benefits begins on the first of the month after the date of hire.
Retirement:
The City of Visalia is a member of the California Public Employees Retirement System (CalPERS).
New employees are covered under the 2% at 62 plan.
Employees with previous PERS qualifying service (Classic employees) may fall under the 2% at 60 plan.
Each pay period, the employee pays an employee contribution at the CalPERS established rate.
The City pays an employer contribution towards the retirement benefit and employees are responsible for contributing 4% of the employer contribution in addition to the required employee contribution.
Social Security/FICA:
City employees are not subject to regular Social Security (FICA) deductions.
However, Federal law requires that the Medicare portion of the FICA is deducted.
Section 125:
The City offers a voluntary Section 125 program whereby tax free contributions are put into a trust account and are available for withdrawal with documentation of an unreimbursed healthcare or dependent care expense (i.
e.
premium, dependent care, medical care).
Long Term Disability:
Regular full-time City employees are eligible for disability insurance (up to 2/3 of their salary) in the event they are disabled for more than ninety (90) days.
LTD premium cost is paid by the employee.
Worker's Compensation:
Full-time and hourly employees who sustain an occupational injury or contract occupational illnesses receive standard Worker's Compensation benefits as prescribed by law.
Other
Benefits:
The City also offers additional benefits such as an employee assistance program (EAP), a pre-tax deferred compensation plan, and education assistance up to $2,500 per fiscal year.
As a potential applicant, you are about to participate in a series of events collectively called the employment process.
Because the goal of the employment process is to obtain the most qualified candidates to fill City positions, examinations are administered to qualified applicants.
These examinations are conducted in a variety of ways (written, oral, practical, and/or performance), yet they share a common purpose - to test applicants based upon the knowledge, skills and abilities required to perform the duties and responsibilities of the job.
The employment process occurs in several stages which are described below:
Application:
Perspective employees must submit a City of Visalia application and other documents required as outlined in the announcement by the closing time specified on the final filing date.
Final filing dates and times are listed on the front of each announcement.
Separate original applications must be submitted for each recruitment/position applied for.
Examination:
Applicants will be evaluated and applicants who clearly appear to be more qualified in terms of knowledge, skills, and abilities will be invited to take an examination or combination of examinations.
Written, practical, oral, and/or performance examination scores, or a pre-determined combined examination score, will determine standing on the eligible list.
Exam Accommodations:
If you are most qualified for the job, but need reasonable accommodations to take the exam, contact the Human Resources Division at least five (5) days prior to the exam.
We want to work with you to design a fair and effective means by which you can demonstrate your ability to perform the essential functions of this job.
Be prepared to furnish proof of the need for accommodation.
Such proof should normally be a signed statement on letterhead by a professional who is qualified to make a diagnosis.
Eligible lists:
Eligible lists contain names, in descending order of score, of applicants who have obtained passing scores.
Eligible lists are maintained for no less than six (6) months and no more than one year unless otherwise determined by Human Resources.
The City retains the authority to reestablish an eligible list for a specific job opening when deemed necessary.
Separate eligible lists are established for each recruitment.
Selection:
A departmental interview is conducted with the top candidates from the eligible list.
The number of candidates interviewed depends on the number of vacancies.
Background Review:
Depending on the position, prospective employees will be subject to clearing a background investigation which may include, but is not limited to, a reference check, credit check, criminal history review, social security verification, DMV record check, polygraph, and psychological evaluation.
Post Offer Medical Examination:
Prior to starting work, all prospective employees are required to take a drug/alcohol screening administered by the City's medical provider and/or pass a medical examination.
Candidates are cautioned not to quit or give notice to present employers until the medical examination has been completed and passed.
Probationary Period:
Employees appointed to a new position through an open or promotional process are required to serve a twelve (12) month probationary period in their newly appointed position.
An employee maybe terminated without recourse for any reason and at any time during the probationary period.
Immigration Law:
Prior to employment, applicants will be required to provide proof of U.
S.
citizenship, alien registration or authorization to work in the United States at time of appointment, and complete an I-9 form.
Failure to do so within three (3) days from date of hire may be cause for termination.
Once hired, failure to maintain authorization to work in the United States may be cause for termination of employment.
Driver's License:
Some City positions may require possession of a valid California Driver's License.
Employees may also be required to submit a DMV printout with proof of automobile insurance and use their automobile in the course of employment as some positions may require the use of your vehicle on the job.
Additionally, employees may be required to drive City vehicles or equipment.
Non-Smoking Policy:
A non-smoking ordinance adopted by the City, provides a smoke free environment.
Drug-Free Workplace:
The City is a drug-fee workplace and has adopted a comprehensive substance abuse policy.
Discrimination and Harassment Policy:
A zero tolerance discrimination and harassment policy adopted by the City provides employees and volunteers with a professional work environment in which they are not exposed to harassment and illegal discrimination of any kind.
The provisions of this announcement do not constitute an expressed or implied contract.
Any provisions contained in the announcement may be modified or revoked without notice.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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